o No groups outside Calvary Church & School are allowed to schedule meetings, except non-profit organizations who have been approved at a staff meeting.

o Please discuss the event with the staff liaison assigned to the council/group.

o All meetings/events must be scheduled using this form. Call first to determine if the room is available on the date and time you need it before sending in the form. Office phone number (281) 342-2147. Someone can fill in the form with you over the phone when you call or you can fax it to us. No events will be scheduled without a form. For ongoing meetings, check the box at the top and the same form will be used to reserve the space for you each time you meet. Please specify a cut-off date for this on-going meeting if appropriate.

o When you are finished with the room, please make sure all trash is in the trashcans, coffee pots are unplugged, lights are turned off and all doors are locked.

o All changes must be submitted in writing on a separate form to be attached to the original Changes in set-up require a least One Working Day of notice

o The following rooms are available for the number of people specified

ROOM # OF PEOPLE
PARISH HALL 125
CONFERENCE ROOM 20
CHURCH LIBRARY 15
SOLARIUM 30
FAMILY LIFE CENTER 250
MULTI PURPOSE ROOM 80

o Office supplies are located in the storage room next to the office administrator (old copier room).

o Copier codes are posted on the copier. All copies must be charged to the appropriate code.

o Off campus use of tables, chairs, etc. should be arranged through the Office Administrator.

o Notify the Office Administrator of all meetings and events both on-site and off-site, for inclusion on Calvary’s master calendar.

o If childcare at the church is needed for church sponsored events, the event organizer should contact Martha Roberts (281-342-2147) or Nancy Price (281-342-8706) for scheduling. Nancy's email is target1359@yahoo.com